What we place
Dedicated offshore staff who work inside your business, on your hours, in your systems. Estimating and construction administration are the specialty — the rest of the week is covered too.
Construction Estimating VAs
Takeoffs, bills of quantities and quote collection prepared for your estimator to review — so you can price the tenders you're currently declining, without your best estimator doing all of it.
Takeoffs & BOQs
- Quantity takeoffs from drawings
- Bill of quantities preparation
- Pricing schedules and rate build-ups
- Cost database and library updates
Quotes & comparisons
- Supplier and subcontractor quote requests
- Structured follow-up until quotes are in
- Subcontractor quote comparisons
- Tender submission preparation
Documents & scope
- Tender document review and registers
- Scope reviews and inclusion/exclusion lists
- Drawing and addenda tracking
- Tender tracking across live opportunities
Your VA prepares the position; your estimator owns the number. Commercial judgement, risk allowances, margin and the decision to submit stay with your team.
Construction Administration VAs
Document control, RFIs, purchase orders and progress claims handled properly and on time — so your project managers and contract administrators get their week back.
Document control
- Drawing registers and revision control
- Transmittals and distribution
- Filing structures and close-out documentation
Contract administration
- RFI logging, issue and follow-up
- Variation registers
- Progress claim preparation and backup
- Purchase order raising and tracking
Project administration
- Meeting agendas and minutes
- Programme updates and look-aheads
- Weekly and monthly project reporting
Compliance & systems
- Subcontractor insurance and licence tracking
- SWMS and inductions collection
- Procore, Aconex and Autodesk Construction Cloud administration
Your VA prepares, tracks and chases. Approvals, certifications and any licensed or authorised signatures stay with your team.
General Administration VAs
The office workload that has to happen every week — inbox, calendar, data, documents — so the people running your business aren't also running the paperwork. You don't have to be a builder.
Communication & scheduling
- Email and inbox management
- Calendar and bookings
- Call and enquiry follow-up
Data & systems
- Data entry and clean-up
- CRM upkeep and pipeline hygiene
- Spreadsheets and reporting
Documents & customers
- Document preparation and templates
- Research and information gathering
- Customer correspondence
If you are in construction you get something extra: our people are briefed for the industry, so a purchase order in your inbox or a call from site gets the priority it should.
Outreach & Lead Generation VAs
Someone whose whole job is keeping the top of your pipeline full — researching who to approach, finding the right contact, sending the sequence and keeping the CRM honest. Your team does the selling.
Research & lists
- Target lists against your ideal customer
- Company research and buying signals
- Exclusion checks against existing clients
Contacts
- Named decision-makers, not generic inboxes
- Published addresses, verified before sending
- Source recorded for every contact
Running the outreach
- Outbound email from your domain and templates
- LinkedIn connection and message sequences
- Multi-step follow-up and reply triage
CRM & reporting
- Every call, email and reply logged
- Callbacks scheduled and chased
- Weekly activity report — what went out, what came back
Cold outreach in Australia sits under the Spam Act. We use published addresses rather than guessed ones, keep messages relevant to the recipient’s role, and honour every opt-out — because a burnt sending domain costs far more than a slow pipeline.
Specialised VA Services
For the roles that don't fit a standard description. If the work is repeatable, documentable and remote, it's worth a conversation — and if it isn't a fit, we'll say so.
Finance & procurement
- Accounts payable and receivable support
- Subcontractor payment administration
- Supplier sourcing and price comparisons
Scheduling & coordination
- Programme data entry and look-aheads
- Resource and trade coordination
- Delivery and order tracking
Marketing & software
- Capability statements and prequalification
- Social and website administration
- Depth in one platform your business depends on
Because these roles vary, we spend longer on the brief. Tasks, software, experience level and hours are agreed in writing before any candidate is presented — and that brief is what we measure against later.
Not sure which one you need?
Most clients aren't when they first call. Tell us what's clogging up your week and we'll tell you which role fits — or whether a VA is the right answer at all.